Reporting Plan
Grant Reporting Plan
Congratulations! Your hard work on the application paid off and you have received a grant for the tutoring program! The program is off to a great start and now you will need to begin the reporting.
Grants involve reports and every grant has its own unique reporting requirements. This allows the funders to see how the money is being spent throughout the life of the program and ensures you are using the same measures you outlined in your application.
For this assignment, you will need to create a grant reporting plan.
Choose one of the funders you identified in the first assignment and look for as many specifics as you can find around reporting requirements for that grant. Then, create a document that contains the following information:
- How often do reports need to be submitted to the funders?
- In what format do the funders want the reports?
- Where should the reports be sent?
- Who should be contacted if the organization encounters problems during the course of the program?
- What tools (if any) will you use to track process and create reports? Explain.
Your document should be 1–2 pages in length. Be sure to clearly identify the funder and cite the funder information using the Strayer Writing Standards (the citations are not part of the 1–2 page requirement).
The specific course learning outcome associated with this assignment is:
- Determine the reports that are required after securing a grant.
- ASSIGNMENT PREPARATION
Throughout this course, you will be playing the role of a Project Manager working for the non-profit The Resource Center, an organization that serves low-income families in your community offering a variety of resources from emergency food to classes for individuals seeking their GED.
The mission of The Resource Center is to empower children, youth, and adults in poverty to transform their lives through work, education, and employment.
The overall goals of the organization:
- Increase education and employment opportunities for those in the community living below the poverty level.
- Increase food security for families in the community.
Objectives:
- Increase the employment rate each year for those being served by the organization.
- Increase the number of adults with high school diplomas or GEDs.
There are 11 people employed by your organization, as well as a Board of Directors. You report directly to the Executive Director, who reports to the Board of Directors. Also reporting to the Executive Director are the Development (Fundraising) Director, the Program Director, the Volunteer Director, and the Finance and Human Resources Director. Each of these directors has employees reporting to them as well: The Event Coordinator reports to the Development Director; the Program Coordinator reports to the Program Director; the Volunteer Coordinator reports to the Volunteer Director; and the Finance HR Coordinators both report to the Human Resources Director. The last person in the organization is the Executive Director’s Executive assistant.You can see a chart version of this organizational hierarchy below:
For each of the assignments you will approach as the Project Manager for The Resource Center keeping in mind all of the information provided about the organization and the people you work with.
Potential Funders
The Resource Center has recently been looking into the issue of high drop-out rates at high schools in the community. As Project Manager, you are trying to start a new educational program for high school students. The Executive Director is supportive of your plan for a new program, but a program like this is not currently in the budget.
Your Executive Director asks you to look for grants that could potentially fund this program, so you start your search for grants that may be appropriate to apply for. She asks that you create a brief summary of 3–5 potential funders she can present at the next board meeting.
Using the tools provided in Appendix B in the Resource section of Winning Grants Step by Step, identify 3–5 potential funders for the program.
You will need to complete the following form to submit to the Executive Director:
| Name of Grant and Funder | How You Found It | Description of the Type of Funding | How does the grant fit with the Resource Center’s missions, goals and objectives? |
Be sure the following information is found in your table:
- 3–5 funders listed along with:
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- Information on how these funders were identified, including where you heard or read about the funder and a link or explanation of where the grant information can be found.
- A description of the funding including dollar amount, eligible recipients/programs, due date, and any other relevant information.
- An analysis of where the grant does and does not fit with the Resource Center’s mission, goals and objectives.
The specific course learning outcome associated with this assignment is:
- Research potential funders for different types of grants.
Complete Answer:
